With a Team subscription, you can invite unlimited users to collaborate, edit, and save. This article walks you through creating a team, setting up your subscription, managing billing, and inviting members.
Creating a New Team
To get started, click the dropdown menu in the top-left corner of your personal Topol account (1). This menu lets you switch between your personal account and any team accounts you belong to.
Click the Create New Team button (2). In the dropdown menu that appears, enter your team's name (3), select an optional profile picture (4), and then confirm (5).
You will be automatically switched to the new Team account. In the left panel, you will see new sections specific to the Team account. The two most important are Members and Billing.
Setting Up the Team Subscription
Since you created the team, you are automatically assigned the Owner role. Each team can have only one owner, and only the owner can access the Billing section and manage the subscription. Other team members will not see the Billing section.
To activate your subscription, go to the Billing section in the left panel (1). Fill out the billing information for your team (2), add a payment method (3), and click the Subscribe now button (4).
A modal window will appear where you can configure your Team subscription before proceeding to checkout.
Pricing
You can choose between monthly and yearly payments.
Plan | Price | Per-Month Equivalent |
Monthly | 20 USD/month | 20 USD/month |
Yearly | 180 USD/year | 15 USD/month |
Each base subscription includes 3 team seats, meaning you can invite up to 2 other people at no extra cost.
Adding Extra Seats
If your team has more than 3 members, you can add extra seats during checkout or at any time later. Each additional seat beyond the included 3 is priced as follows:
Billing Cycle | Extra Seat Price | Per-Month Equivalent |
Monthly | 15 USD/month | 15 USD/month |
Yearly | 120 USD/year | 10 USD/month |
For example, if your team has 8 members (including you), you would need to add 5 extra seats in addition to the 3 already included.
Team members do not need a personal PRO subscription to work within the team account. The PRO subscription is only needed if a user wants to use their personal account, where templates are not shared with anyone else. If a team member chooses to set up a personal PRO account, they are responsible for their own separate billing.
Prorated Billing and Seat Removal
When you add a new member mid-cycle, the seat price is automatically prorated based on the number of days remaining in the current billing period.
If you remove a member from your team, the empty extra seat will be removed from your subscription at the end of the current billing cycle, so you only pay for seats that are actively in use. You can verify this on your invoice at any time.
You can create as many teams as you need. Each team requires its own separate Team subscription.
Inviting Members
Once your subscription becomes active, navigate to the Members section in the left panel (1). There, you can view all current members, invite new ones (2), remove existing members, and assign roles or manage all active invitations (3).
To invite someone, enter the email address they used to create their Topol account. An invitation email will be sent to that address. Once they accept the invitation, your team will appear in their account selection dropdown.
When a team member switches to the team account, all templates within it become available to them, and everyone on the team can work using the same shared account.
Collaboration Features
Team subscriptions include collaboration features that are not available on personal accounts: